Job Description

Job Summary:

Synergy Enterprises, Inc., a minority, and woman-owned government contractor located in North Bethesda, MD, currently has an opportunity for a Junior Contracts Specialist. The chosen candidate will assist the Contracts Department in managing government and commercial contracts.

Primary Responsibilities:

PART I: CONTRACTS

• Assist the Contracts Department in managing, monitoring and updating less complex and low/mid dollar value contracts.
• Examine and interpret terms and conditions, performance requirements, delivery schedules, invoicing requirements, and monitor project costs to ensure completeness and accuracy, minimize risk of loss and liabilities and advise program staff on contractual rights and obligations.
• Assist with matters related to drafting, negotiating, monitoring and terminating contracts, subcontracts, vendor agreements, and consultant agreements.
• Process subcontractor, vendor, and consultant invoices ensuring adherence to the agreement terms and conditions, including billing schedule and funding limitations.
• Initiate requests for contract modification.
• Create and maintain individual contract file folders, to include contract/subcontract award documents and modifications, correspondences (letters, memos, & emails), teaming agreements (if applicable), and other related contract/subcontract documents.
• Set up and maintain the Deltek Contract Master File and Billing Master File based on the type of contract award and specific contract requirements.
• Create Contract Master File and Billing Master File, ensuring that all required fields are accurately populated using information on the award document and in consultation with the Finance Group.
• Update contract information on Deltek using the Contract Modification File for changes based on contract modifications received from the clients.
• Monitor and update tasks activation, inactivation and other aspect of task managements, including but not limited to re-activation and contract/task close outs.
• Input budgeted amount into Deltek and reconcile with Contract Master File funded value.
• Review and update contract funding on all monthly billing sheet based on the latest modifications or changes to the contracts.
• Manage charge codes in Deltek upon request of the Program Directors.
• Serve as the back up to the Contracts Department in managing Subcontractors, Consultants, and Vendors.

PART II: BILLINGS

• Review and verify costs incurred for accurate invoicing in compliance with contract requirements and company policies and procedures.
• Ensure computational accuracy on all invoices and financial analysis of varying contract type, size and complexity, including monthly and annual reconciliation of billed and unbilled costs.
• Review and analyze billed, paid, and unpaid A/R on a monthly basis. Perform follow-up collection efforts by communicating with various client and contract payment offices.
• Prepare contract closeouts, including preparing incurred cost reconciliation, final invoice, and closeout documents as required by the contract.

PART III: ADMINSTRATIVE/OTHER

• Perform other administrative duties as requested (filing, organizing records, create electronic copies of all important documents such as Contract, modifications, and etc.).

Qualifications:

• Working knowledge of the various types of contracts, including CPFF, CPAF, FFP, T&M, IDIQ, Line Items, Task Orders, and Hybrid Contracts.
• BA/BS in one of the following: Accounting, Finance, Business Administration or related disciplines.
• 1-2 years hands-on Deltek Cost Point Contract Management/Administration and Billing experience in government contracts and/or 2-3 years in accounting in a federal government environment preferred.
• Familiarity with FAR regulations & interpretation is a plus.
• Proficiency with Monday.com a plus.
• Able to work independently and in teams.
• Must be able to prioritize and complete multiple tasks within strict deadlines.
• Schedule flexibility is required for crunch time and month/year-end closings and billings.

Physical demands and work environment:

• Physical demands:While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to handle objects and documents; reach with hands and arms; talk and hear.Employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision. Employee may use office equipment such as telephone, computer, computer software, calculator, printer, copier, and facsimile.
• Work environment: Employees are not substantially exposed to adverse environmental conditions. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of employees so classified.

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