Job Description
BookKeeper Position Summary/Purpose Provide
activities related to bookkeeping. Work Closely with all members of the
management team to implement policies that reinforce the core values and
culture of the organization.
Primary Duties and Responsibilities •Track and analyze
monthly operating results against established budget
•Direct, coordinate,
staff, and oversee all aspects of the company bookkeeping functions
•Oversee financial
activities and provide support to Accounts Receivable, Invoicing Accounts
Payable and Payroll functions as needed
•Prepare and deliver
documentation to collection agencies for liens, collections, and small claims
processing. Annually identify receivables to be written off as "bad debt."
Decision Rights and Authority •Approve all financial
reports
•Purchase within the
budget established in the strategic plan
Working Relationships and Scope •Maintain effective
communication and working relationship with external accountant, tax advisors,
and other professionals
Performance Competencies •Integrity - Uncompromising,
ironclad. Does not cut corners. Does what is right, even when it means taking a
stand. Earns trust of co-workers. Intellectually honest. Not politically
expedient.
•Oral Communication - The
individual speaks clearly and persuasively in positive or negative situations.
Effective in one-on-one, small and large group situations. Adaptable and able
to think on his/her feet.
•Written Communication -
Writes clear, precise, well organized letters, proposals, and emails. The individual edits work for spelling and
grammar and is able to read and interpret written information. Uses appropriate
vocabulary and grammar. Is familiar with the structure and content for business
procedures.
•Team Building - Achieves
cohesion and effective team spirit with subordinates. Sustains a climate
characterized by open, honest relationships where differences are
constructively addressed rather than ignored, suppressed, or denied. Treats
subordinates fairly. Shares credit.
•Planning and Organizing
- Plans, organizes, schedules, and budgets in an efficient and productive
manner. Focuses on key priorities. Effectively juggles multiple projects.
Coordinates plans with other managers and executives. Manages personal time
well.
•Independent/Takes
Initiative - Takes calculated risks with favorable outcomes. Although committed
to the team, is willing to take an independent stand. Initiates projects.
•Accounting and
Bookkeeping - Extensive experience using bookkeeping software such as QuickBooks,
Great Plains, or Peachtree. Clear understanding of accounting principles.
•Judgment and Decision Making
- Applies a mature approach to decision-making. Demonstrates consistent logic. Anticipates
consequences of decisions.
•Dependability - The
individual is consistently at work and on time, follows instructions, responds
to management direction, and solicits feedback to improve performance.
•Technology - The
individual uses typical communication devices to effectively speed
communication, and appropriately utilizes company-approved, customer contact
management, standard word processing, and spreadsheet software tools to enhance
efficiency and accuracy of work performed.
Qualifications - Knowledge, Skills, and Abilities •
Education and Experience Three
(3) to five (5) years of relevant experience including two (2) years of
accounting and supervisory experience. Minimum of three (3) years of experience
in progressively responsible administration and human resources positions.
•
Financial Reports and Documents Understands
concepts of bookkeeping, account structures and the content of financial
reports: Profit & Loss, Balance Sheet and Cash Flow. Able to interpret
results and translate into focused actions.
•
Strategic Skills Comprehends
the "big picture." Determines opportunities and threats. Is comfortable
contributing to the strategic plan and future direction for the organization.
Mathematical Skills Strong
math and accounting skills - Ability to compute rate, ratio and percentages and
to interpret financial reports and analyze performance against business plans
and industry benchmarks.
•
Computer Skills Demonstrates
proficiency in the use of computers and computer software including enterprise
systems (e.g., Dash, Insight 360, JPP), MS Office, Word and Excel and
bookkeeping software (e.g., Quick Books, Peachtree).
•
Certificates, Licenses, and Registrations None required for this position.
Physical Demands The physical demands
described below are representative of those that must be met to successfully
perform the essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
While
performing the duties of this position, the employee is regularly required to
sit, use hands to finger, handle or feel, reach with hands and arms, and talk
or hear. The employee is frequently required to stand and walk. The employee
must regularly lift and/or move up to 10 pounds and frequently lift and/or move
up to 25 pounds.
Working Conditions •This work of this
position is predominantly carried out in an office environment. Daily exposure
to the shop where vehicles and equipment are housed and maintained is expected.
•Noise level in the work
environment is usually quiet.
KPI 1.
98% accuracy on all
bookkeeping
2.
DSO no more than 10%
past 60 days
3.
All estimates should
be invoiced within 24 hours of receiving
4.
Close books out by
the 15th of the following month.
Compensation -Base Salary:
$30,000-$50,000
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