Job Description

Administrative Assistant III at Huen Electric summary:

The Administrative Assistant III at Huen Electric, Inc. plays a vital role in a fast-paced office environment, managing multiple tasks including data entry, project documentation, and vendor communications. With over five years of experience, this position supports project managers and office personnel by ensuring accuracy in project billings and handling administrative tasks efficiently. The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to maintain confidentiality while coordinating client and vendor interactions.

About the Role:

The Administrative Assistant works in a busy office environment and must efficiently multitask between various assignments. This position plays a key role in the coordination and distribution of work. Project managers, office managers, and field staff are the primary internal customers the Administrative Assistant supports.

 

Company Overview

 

Huen Electric, Inc., a subsidiary of MYR Group Inc, is a leading electrical construction firm with offices in Illinois, New Jersey, and New York. Established in 1983, Huen Electric has earned a reputation as a dynamic, proactive, and resourceful electrical contractor. Huen Electric has extensive experience completing successful electrical construction projects and telecommunications for general contractors, commercial and industrial facility owners, local governments, and developers. Huen Electric also provides design/assist expertise, from the preparation of cost estimates and controls to value engineering and preconstruction planning.

 

Essential Functions

• Ensure all assigned tasks are completed accurately and delivered with high quality in a timely manner
• Data entry, including setting up jobs in E1 and attaching appropriate documents
• Obtain compliant project insurance
• Preparing and submitting subcontracts and work orders
• Issue purchase orders and approve vendor invoices in IC
• Obtain appropriate safety documentation for projects
• Handle various accounting tasks, such as preparing project billings
• Utilize Microsoft Excel for data management and retention
• Submit and file invoices
• Preparing RFIs, submittals, and owners manuals
• Receive, sort, and disperse mail; send USPS, FedEx and UPS
• Operate office equipment such as fax machines, copiers, scanners, phone systems, and computers
• Answer phones, provide basic information, and transfer callers as appropriate
• Efficiently and professionally manage the flow of people and information through the business
• Serve clients, vendors, and other walk-in customers by welcoming and directing them appropriately
• Regular and predictable attendance
• Other duties as assigned
• Essential functions of this position are to be performed in a Company-designated office
• Understand and comply with the Company’s Code of Business Conduct and Ethics Policy and other industry-specific professional and ethical standards, if applicable

About You:

Qualifications

• Minimum 5 years of general administrative experience
• High school diploma required, BS preferred

Knowledge/Skills/Abilities

• Ability to maintain a high level of confidentiality
• Working knowledge of JD Edwards/payroll system module
• Strong working knowledge of Microsoft Word and Excel
• Superior organizational skills and the ability to prioritize multiple responsibilities while supporting management
• Excellent attention to detail
• Self-starter with a good attitude
• Ability to maintain a professional appearance
• Flexibility to work in various locations throughout the week

What We Offer:

Compensation & Benefits

• Salary 
  • Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. MYR Group reserves the right to adjust ranges depending on the qualifications of the selected candidate. ​​​​​​​​​​​​​​​​​​​
• Medical , Vision, Dental, Regenexx, Hearing Care, Teledoc, Mental Health, Prescriptions (Low deductibles and out-of-pocket maximums).
• ThrivePass Health & Wellness Reimbursement Program - Twelve hundred dollars annually for health and wellbeing-related purchases.
• Annual  Paid Time Off  starting at 15 days plus 10 paid Holidays (our Cultural Celebration Day is a floating holiday).
• Generous 401(k) Plan with  50% match up to 3%;  and Annual profit-sharing potential.
• Superior educational assistance program (support for educational costs, internal training, and more!).  ​​​​​​​
• Company-paid short and long-term disability, life, and accidental death & dismemberment.
• Company-paid business travel accident insurance.
• Employee Assistance Plan (EAP).
• Various voluntary plans available including supplemental vision, accident and critical illness, ID theft, group legal, group auto & home, and additional voluntary life insurance plans for employee and dependents.​​​​​​​

 

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at .

 

MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.

 

MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer.

 

MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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Keywords:

administrative assistant, office management, data entry, project coordination, vendor management, scheduling, office communication, billing procedures, Microsoft Excel, customer service

Job Tags

Weekly pay, Holiday work, Temporary work, For contractors, Local area, Work visa,

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