Job Description
Job Overview:
The Accounting Specialist will be responsible for maintaining accurate financial records, processing transactions, managing accounts payable and receivable, reconciling accounts, and assisting with financial reporting. This role is critical to the financial health of the company , ensuring compliance with accounting best practices and supporting management with accurate financial data.
The ideal candidate is highly organized, analytical, and detail-oriented , with strong bookkeeping experience in a service-based industry .
Key Responsibilities:
RECORD TRANSACTIONS
Accurately logging all financial transactions, including customer payments, vendor invoices, and company expenses in the accounting system.
Assigning correct general ledger (GL) codes to transactions to ensure proper categorization.
Monitoring incoming and outgoing transactions to prevent errors or fraudulent activity.
BANK/CREDIT CARD RECONCILIATIONS
Comparing bank and credit card statements with internal records to ensure all transactions are accounted for.
Investigating any discrepancies and resolving issues by communicating with banks, vendors, or internal teams.
ACCOUNTS PAYABLE
Reviewing and entering bills from suppliers and ensuring accurate documentation.
Scheduling and processing payments via checks, ACH, or wire transfers.
Tracking outstanding vendor payments and ensuring timely remittance to avoid late fees or service disruptions.
Managing vendor relationships by handling inquiries, negotiating payment terms, and verifying payment receipts.
ACCOUNTS RECEIVABLE/COLLECTIONS
Generating and issuing invoices to customers in a timely manner.
Monitoring aging reports and following up on overdue payments with structured collection efforts.
Applying customer payments accurately to outstanding invoices and handling disputes related to billing discrepancies.
Coordinating with the departments to resolve invoicing issues and confirm client payment terms.
SALES TAX & COMPLIANCE
Calculating and preparing sales tax reports for local, state, and federal compliance.
Submitting tax payments on time to avoid penalties.
Keeping track of changing tax laws and ensuring compliance with industry-specific tax regulations.
BUDGET MONITORING AND EXPENSE CONTROL
Tracking company expenses against budget allocations.
Flagging potential overspending or discrepancies in cost allocations.
PROCESS IMPROVEMENTS/INTERNAL CONTROLS
Establishing policies and procedures to prevent financial mismanagement or fraud.
Implementing new accounting software, automation tools, or efficiency improvements.
Qualifications & Requirements:
Fire Safety Alarms, Inc. (FSA), is a well established fire alarm company founded by several Chief Officers of the New York Fire Department in 1979.
The company was originally located in Manhattan when the scope of work was confined to fire protection consulting services with high-rise commercial buildings. We specialized in obtaining waiver/modifications of Local Law 5/73, preparing timetables of compliance, and conducting assessments of high rise properties. In 1981, FSA moved to Jersey City and expanded operations to include fire protection engineering, fire alarm design, inspection and fire alarm installation pursuant to the High Rise Fire Safety Law known as Local Law 5/73. In 2024, FSA moved to Newark, NJ to expand its office space. FSA is licensed by the State of New York for Security and Fire Alarm Systems, License No.12000028978, and the State of New Jersey, License # 34FA00134400. Our technicians hold required FDNY certificates of fitness and/or NICET certification.Fire Safety Alarms, Inc. (FSA), is a well established fire alarm company founded by several Chief Officers of the New York Fire Department in 1979.\r\n\r\nThe company was originally located in Manhattan when the scope of work was confined to fire protection consulting services with high-rise commercial buildings. We specialized in obtaining waiver/modifications of Local Law 5/73, preparing timetables of compliance, and conducting assessments of high rise properties.\r\n\r\nIn 1981, FSA moved to Jersey City and expanded operations to include fire protection engineering, fire alarm design, inspection and fire alarm installation pursuant to the High Rise Fire Safety Law known as Local Law 5/73.\r\n\r\n\r\nIn 2024, FSA moved to Newark, NJ to expand its office space.\r\n\r\nFSA is licensed by the State of New York for Security and Fire Alarm Systems, License No.12000028978, and the State of New Jersey, License # 34FA00134400. Our technicians hold required FDNY certificates of fitness and/or NICET certification.
...This position is an exciting, 100% fully remote Life Insurance Agent role for individuals seeking a flexible and rewarding career that can be done from the comfort of their own home. We are looking for a self-motivated, results-driven sales professional to engage with...
...Job Description Care Team Solutions is seeking a travel nurse RN Nurse Navigator for a travel nursing job in Portland, Oregon. Job Description & Requirements ~ Specialty: Nurse Navigator ~ Discipline: RN ~ Start Date: ASAP ~ Duration: 13 weeks ~40 hours...
II. CANDIDATE SKILLS AND QUALIFICATIONS Minimum Requirements: DB2 Database Experience AIX/Unix/Linux Platform Experience Shell Programming/Scripting Experience DB2 Z/OS
...reimbursement* Vision insuranceEducation* High School, GED or equivalent,* Personal... ...as required by state law.Experience* Six months of experience as a personal... ...state, or local law.Job Type: ContractPay: $22.00 - $32.00 per hourSchedule:...
...Responsibilities ? Supervise and participate in the production, preparation, and presentation of all foods for unit(s) as assigned by the Aramark Executive Chef to ensure that a consistent quality product is produced. ? Ensure a sufficient inventory is maintained to meet...